HAPR
Sign in

Event Management & Sourcing, minus the chaos

Built for anyone planning or managing events who’s tired of spreadsheets, endless email threads and disconnected tools, whether you run events every day or just when the job calls for it.

For event planners, agencies and corporate travel buyers.

Start free See HAPR in action

Questions before you start? Get in touch

  • Less admin work
  • Fewer errors
  • Better teamwork
  • Lower overhead
  • Connected data

We went from a mountain of spreadsheets to one platform, across 15,000 attendees and 125 countries. All our stakeholders are up to date, and the data quality and reporting are a game-changer.

Global esports events organiser · Using GAMEPLAN Enterprise

15,000+

Attendees managed live

125

Countries, one workspace

30+

Events, one platform

THE PROBLEM WE SOLVE

One event shouldn’t need five different systems.

From choosing the most cost-effective destination to registration and on-ground delivery, bring the decisions, people, processes and information behind your event together, so your team spends less time comparing spreadsheets, chasing updates and fixing data.

Simpler registration

Make individual, team and group registration easier while reducing repetitive entry and avoidable errors.

Less manual work

Replace disconnected spreadsheets, forms, email chains and manual consolidation with connected workflows.

Better teamwork

Keep planners, organisers and support teams aligned and working from the same up-to-date event information.

Lower overhead

Consolidate multiple tools and repetitive tasks, reducing both software overhead and the resources needed to run events.

Connected data

Bring registration, travel and accommodation data together in one place, reducing duplicate entry and keeping event information aligned.

GAMEPLAN ONE CONNECTED PLATFORM

Make better decisions. Then manage everything that follows.

From deciding where your event should be held and what it could cost, to sourcing the right properties and managing attendees on the ground, HAPR keeps the entire journey connected.

  1. 01

    01 / PLAN

    Find the right destination.

    Compare destinations based on where your travellers are coming from, automatically estimate travel costs using actual rates for your event dates, and assess other factors that could impact your event, helping you identify the destination that delivers the best overall value.

    Location, dates and attendees carry into Source

  2. 02

    02 / SOURCE

    Find the right properties.

    Turn your plan into action. Source venues and room blocks, issue RFPs, compare proposals and negotiate, with your event requirements carried forward into the sourcing process.

    Awarded venues and rooms flow into Manage

  3. 03

    03 / MANAGE

    Bring it all together.

    Simplify individual, team and group registration, manage attendees, travel and accommodation, and keep planners, organisers and support teams working from one shared operational view through event delivery.

    One shared view through event delivery

One connected journey from decision to delivery.

Explore how GAMEPLAN helps you decide where to go, source what you need and manage everything that follows.

Find the right destination before you commit. Compare destinations based on where travellers are coming from, automatically estimate travel costs using actual rates for your event dates, and assess other factors that can influence the destination decision.

HAPR destination planning comparing what Hong Kong, Bangkok and Singapore would cost per attendee, recommending Hong Kong, with HAPR insights on trade fairs, demand, advisories and typhoon season
HAPR bid board with three Singapore hotels side by side, showing thresholds met, how well each fits the spec, nearby transport and the total offer amount
HAPR attendee manager with registration counts, travel requirements, requested rooms, hotels, assigned rooms and stay dates for each attendee
01
03

GAMEPLAN, the hard stuff made to feel easy.

AUTOMATED TRAVELLER DATA CAPTURE

Upload the document. HAPR does the data entry.

Upload a passport or ID and HAPR automatically extracts the key traveller details, helping keep exact names and document information consistent across registration, visa and travel workflows.

Specimen passport data page for Alex Morgan, issued by the fictional Republic of Utopia, with its machine-readable zoneUTOPIAREPUBLIC OF UTOPIA · RÉPUBLIQUE D’UTOPIEPASSPORTPASSEPORT · PASAPORTEHOLDER’S SIGNATURETYPE / TYPEPCODE / CODEUTOPASSPORT NO. / N° DU PASSEPORTX93K04821SURNAME / NOMMORGANGIVEN NAMES / PRÉNOMSALEXNATIONALITY / NATIONALITÉUTOPIANPLACE OF BIRTH / LIEU DE NAISSANCEUTOPIA CITYDATE OF BIRTH / DATE DE NAISSANCE14 MAR 1988SEX / SEXEXDATE OF ISSUE / DATE DE DÉLIVRANCE22 JUN 2022DATE OF EXPIRY / DATE D’EXPIRATION21 JUN 2032AUTHORITY / AUTORITÉMINISTRY OF FOREIGN AFFAIRSSPECIMENP<UTOMORGAN<<ALEX<<<<<<<<<<<<<<<<<<<<<<<<<<<X93K048218UTO8803148<3206216<<<<<<<<<<<<<<04
Read and checked 100%

  • Registration

    Populated
    Full name
    Alex Morgan
    Date of birth
    14 Mar 1988
    Nationality
    Utopian

  • Visa workflow

    Consistent
    Passport number
    X93K04821
    Issuing country
    Utopia
    Expiry date
    21 Jun 2032

  • Travel profile

    Ready
    Name as on passport
    MORGAN / ALEX
    Document
    Passport, checked
    Sex
    X

Travel connected

Connect your TMC, booking tools and data sources through APIs, set up with our team, so flight and ground-travel data flows straight into your event operations.

Built for complex, global events

Keep planners, organisers and support teams aligned across registration, passport and visa workflows, travel, accommodation and event operations.

No big rollout

Start quickly and use the capabilities you need, without lengthy implementations, heavy setup or enterprise-level overhead.

BEYOND EVENTS

Your hotel programme can live here too.

Use HAPR Hotel Sourcing to run your corporate hotel programme. Manage RFPs, compare rates and build your preferred corporate hotel programme.

Explore HAPR Hotel Sourcing

ONE PLATFORM INSTEAD OF A PATCHWORK

Why pay for multiple tools to manage one event?

HAPR connects destination and budget planning, sourcing, registration and event management, reducing duplicate work, software overhead and the resources needed to keep everything in sync.

THE PATCHWORK

Without GAMEPLAN

  • Planning tool
  • Sourcing tool
  • Registration tool
  • Spreadsheets
  • Email threads
  • Shuttle report
  • Rooming list
  • Room block management
  • Multiple subscriptions
  • Duplicate data & re-entry
  • More reconciliation & admin

GAMEPLAN powered by HAPR

One connected platform

  1. Plan 01
  2. Source 02
  3. Register 03
  4. Manage 04
  5. One shared event record
  • Shared event data
  • Connected workflows
  • Less software & operational overhead

BUILT FOR RESPONSIBLE EVENT OPERATIONS

Traveller data deserves more than a spreadsheet.

  • Privacy-conscious workflows
  • Role-based access
  • Controlled traveller-data access
  • Designed for global event operations

Ready to replace the patchwork?

Move from fragmented event software, spreadsheets and email threads to one connected place to plan, source and manage.

Start free Book a demo
Or get in touch